Key Responsibilities & Duties:

Recruitment

• Submit requirement for new recruit to Recruitment Department

Advanced Planning

• Inform crew on their next vessel assignment

• Propose, execute and monitor the rotation planning in crewing system

• Provide Crew Relief Status/Plan to the PIC/Master onboard as applicable

• Monitoring of crewing system dashboard

• Propose for position of a qualified candidate with no rotation plan from OSM Thome pool (seafarer without line up or seafarer with recommendation for promotion), availability lists, or new recruit

• Update the team with the changes in the requirements

Crew Change

• Monitor, request and coordinate working permit, exit clearance as required for the crew change

Pre-Joining Requirements

• Request and monitor flights of upcoming crew changes

• Ensure flight and other transportation bookings are in place and at the most economical price.

• Discuss with the joining Junior Officer and Ratings seafarer the items listed in the Pre-joining and Pre-departure Checklist

• Coordinate with Processing Department for Department of Migrant Workers (DMW) enrolment of principal, vessel, change of vessel’s name and wage scale

• Prepares MLC contract of onboard crew as required.

Crew Appraisal and Promotion

• Conduct debriefing for Junior Officer and Rating off-signers

• Monitor crew performance evaluation and propose Junior Officer and Rating seafarer for promotions

Crewing System

• Approval of Invoices (crew reimbursement) through Eyeshare

• Update allotment details and self-USD account

Crew Entitlement

• (HMO)

• Provide the names of seafarers for the long service award

• Process emergency loan requested by seafarers for approval

• Coordinate with Crew Payroll/Accounting section regarding inquiries of crew onboard pertaining to their allotments and wages

• Compute sea services for wage seniority of joiners

• Request joining cash advance of departing seafarers and request return bonus as applicable

Crew Coordination

• Coordinate and assist crew for any Crew Welfare activities (i.e. Calamity and death)

• Conduct exit interview for Junior Officers and Ratings and initiate clearance process and release documents to withdrawing seafarers upon completion of the clearance process.

Others

• Supervise Crewing Assistant

• Perform other tasks as delegated by the immediate superior

Qualifications:

• At least 3 years of work experience in Crew Manning Services responsible for crew planning and deployment

• At least a graduate of any bachelor’s degree

• Extensive knowledge of procedures and policies related to the crewing industry

• Ability to communicate effectively at all levels

• Strong negotiation skills

• Has an eye for details

• Has good decision-making skills