To maintain a constant and persistent support to the Vessel Manager/Senior Vessel Manager and assist them in every way to manage the vessels in the most efficient and economical manner.

Work function and responsibilities shall include the following:

Marine:

• Plan and prepare the annual vessel visit / inspection and audit plan, for all Vessel Managers and Marine Superintendents.

• Maintain records for management visits.

• Upload the visit reports in the Intranet system and maintain & update status in central tracker / tracking system.

• Custodian of Central Tracker / tracking system for findings from various platforms

• Prepare, collate, and submit tender questionnaire and documents for various clients and in house bidding / tender submission.

• Create, Plan and update the calendar for IA, ext. audits & other inspections.

• Ensure that each PIC should receive a monthly update of the open/overdue TDL/deficiency list, and if necessary, follow up with the vessels in accordance with the VM's instructions.

• Get the information required for QMR and AMR from all departments as well as the ERP and prepare the Quarterly Management review and Annual Management Review.

• Maintain quarterly data for incidents, accidents, near misses, PSC, FSI etc. as necessary for Management Review.

• Maintain an up-to-date record of five years HSE statistics.

• Maintain record of IA and Ext. audit reports and follow up on closures.

• Take part in the ship-to-shore exercise and help with report preparation.

• Participate in DOC EXT and IA audit. Follow up on closures.

• ISM Declaration forms must be kept up to date.

• Filing of audit reports and other marine documents on one drive.

Technical Job:

• Provide vessel managers with support as needed.

• Help the senior technical assistant when necessary.

• Participate in owner meetings and write meeting minutes.

• Create and maintain VM's travel plan.

• Help VM prepare the vessel report on a monthly or quarterly basis.

• Attend the technical meeting every week.

Key responsibilities with regard to environmental protection are outlined in TGP 1.3.1 A1

2.1 Education, qualification and skill sets

• Graduate

• Proficient in English

2.2 Experience

• Minimum 2 years’ experience in similar administrative function

2.3 Authority

All follow-up as directed and in consultation with Superintendent and Fleet Group Manager.